Following are the responses to the 69 questions sent to Nevadaworks from DETR WISS. All responses are as of January 2015, as provided by John Thurman, CEO.
Question 1. Does LWIB membership meet all the requirements as outlined in (SCP Section 1.1, WIA Section 117 & §661.315)? If not, which positions are vacant and when does staff anticipate the vacancy(s) to be filled? Please provide a copy of the current Board membership list with the completed questionnaire.
Nevadaworks meets all the requirements with no open positions. Board PY 2013
Question 2. Were members from the labor sector nominated by trade organizations or local labor federations to the Chief Elected Official(s) for appointment to the local WIB?
Question 3. Are all WIB members’ terms current?
Question 4. Does the local board have any policies or procedures for removing members from the board due to their lack of attendance at the board meetings?
Yes. The Nevadaworks Executive Committee has the authority to suspend any member who misses three consecutive regularly scheduled meetings. A member may request reinstatement within 30 days of receipt of notice suspension through written appeal to the Nevadaworks Executive Committee.
Question 5. How does the Board communicate the WIB decisions, area activities, and/or initiatives with the Chief Elected Official(s)?
They are part of the Board. The Nevadaworks Board membership shall be comprised of the membership of the Nevadaworks Council and the Local Elected Officials.
Question 6. Has the Board developed a policy or procedure (e.g. by-laws) regarding quorums, including conducting business in absense of a quorum? Please provide a copy.
Yes. Board Bylaws
Question 7 . If yes to Question 6, what constitutes a quorum?
Question 8. How is the Board organized to do its work?
a. What types of committees does the Board have?
The Executive Committee.
b. Does it use an executive committee? If so, what powers does the executive committee have?
The Nevadaworks Board Executive Committee shall be empowered to take action on behalf of the Nevadaworks Board. A majority vote of the Nevadaworks Board Executive Committee is required for all such actions. Actions resulting in a tie vote will be referred to the full Board, for consideration or resolution pursuant to the Nevadaworks Board Cooperative Agreement under the Workforce Investment Act.
c. How often do the full board and executive committee meet?
The full board meets three times per year, the second Friday in February, June and October from 9:00 AM until noon at a place determined at previous meeting. The Executive Committee meets as needed.
Question 9. Has the Board identified its workforce needs in its plan? [§661.350 (a)(1) and SCP 1.2 LWIB Plan V-E1 and V-E4]
Yes. Local Plan
Question 10. Describe the level of involvement of the business members in the local board meetings and decisions.
The Nevadaworks Council membership shall be appointed by the Nevadaworks Local Elected Officials in accordance with the composition requirements established in the Workforce Investment Act. No less than fifty-one percent (51%) of the members of the Nevadaworks Council will represent private sector business. Representatives of the private sector shall be owners of business concerns, chief executives or chief operating officers, or other executives who have substantial management or policy responsibility.
Question 11. Does the LWIB have a written conflict of interest policy that ensures that no board member or youth council member will cast a vote or participate in any decision making capacity on any matter that could provide a direct financial benefit to the member, to his or her family, or the agency/business they represent? [SCP Section 1.1 and §667.200(a)(4)] Please provide a copy of the policy with the completed questionnaire.
Question 12. Has the LWIB, in cooperation with the chief elected officials for the local area, established and appointed a Youth Council subcommittee of the local board?
Question 13. Does the Youth Council include all of the representatives required by §661.335? If not, which members are missing? When does staff anticipate the vacancy[s] to be filled? Please provide a copy of the current youth council membership list with the completed questionnaire.
Nevadaworks Youth Council includes all representatives with no open positions. Youth Council PY 2013
Question 14. Is the Youth Council involved in identifying providers for youth services?
Question 15. Did the Youth Council make recommendations to the local board regarding the providers of youth activities?
No. Nevadaworks didn’t change providers between PY 2012 and PY 2013.
Question 16. Is the Youth Council involved in youth program oversight?
Question 17. How does the Youth Council communicate/intereact with the LWIB?
Reports at board meeting.
Question 18. Is there a written process for the LWIB to approve training providers. Please provide a copy.
ETPL applications are reviewed at the LWIB level first; final decision for approval is made by DETR staff.
Question 19. Is there an MOU covering all One-Stop partners or individual MOUs with each of the partners? If not, please explain. If yes, does the MOU contain all the required elements as stated in (§662.300, WIA 121 (c) and SCP Section 1.5)? Please provide a copy of the current MOU with the completed questionnaire.
Yes. It contains all required elements. Workforce Partners MOU.
Question 20. How did the LWIB select the One-Stop(s) operator(s) by competitive process or Board/Consortium agreement? Please list method by location. (SCP 1.4, WIA 121 (d)(2) and §662.300)
The decision to make DETR the operator was a Board/Consortium decision. That decision was approved at the Nevadaworks Board Meeting held on October 12, 2007.
Question 21. In addition to the comprehensive One-Stop in your local area, what affiliate sites have been established to supplement the provision of core services? Describe how each of them is able to provide information on all of the required partner services. [§662.100 (d) (1 & 2), §662.250 & SCP 1.4]
No affiliate sites.
Question 22. How is NJCOS being used as a job matching tool?
Case managers use it with their clients.
Question 23. Has the LWIB developed any innovative initiatives with your local economic development agencies or councils? If yes, please briefly explain activities [§661.305 (a) (7)].
Question 24. What performance requirements are in service providers contracts? How does the LWIB reward or sanction providers based on performance? (§666.310 and §666.420)
U. S. Department of Labor performance requirements. No rewards. Sanction is a possible cancellation of contract.
Question 25. How does the LWIB identify and ensure that veterans receive preference to services?
Question 26. 1. Were any contracts awarded or purchases made by the LWIB involving a Board member or the entity he/she represents [SCP 1.1(IX)(D), 117 (g) (1 & 2) §667.200 (a) (4) (I & ii)]?
Yes. The board members recused themselves from voting on these contracts and they went through the same competitive process as all contracts. TMCC – Dr. Maria Sheehan
Question 27. Does the Board have written policies/procedures for determining eligibility and service needs of immediate family of close relations of elected officials, WIB members, Youth Council members, WIA executive staff and employees, and One-Stop Partners? Does it contain procedures to guarantee transparancy? How will it be tracked?
Yes. A contract with service providers states on page 11 of Attachment B: “Client services to relatives of contractor shall be dependent upon consultation with and written approval by Nevadaworks”. This condition is reviewed during monitoring.
Question 28. Has the LWIB imposed any time or dollar limit(s) on per client expenditures for training and allowable duration of training? If yes, what are they? (SCP 1.9 & §663.420)
Question 29. Has “self-sufficiency” been defined for Adults and Dislocated Workers at the local level? If yes, please provide the definition. If not, what guidance has been provided to service providers? (§663.230)
The following excerpt from the Nevadaworks Plan describes the local “self-sufficiency levels”:
For Adults, full-time employment that pays at least 300% of the lower living standard income level, according to the most recent definition published by the Department of Labor ($9,815 annually for a family of one effective April 26, 2013); along with medical coverage for the employee and family; or full-time employment that pays at least 400% of the lower living standard income level, without medical benefits. For Dislocated Workers, full-time employment at a wage rate at least 80% of the layoff wage, with medical coverage for employee and family.
Question 30. What supportive services are being provided by contractors? What is the LWIB’s policy regarding eligibility determination, maximum payment amounts and duration that the service(s) may be received? [SCP Section 1.15 and §663.800 & 810]? Please provide a copy of policy with completed questionnaire, if applicable.
Supportive services shall be made available to participants as determined necessary to enable participation in program services. These include transportation, child care, dependant care, housing, linkages to community services, referrals to medical services, assistance with uniforms, tools, and financial payments to ensure participation in WIA activities. Program Policies
Question 31. Are support services reasonable, appropriate, necessary and documented? (§663.805 (b))
Question 32. What is the LWIBs definition of “certificate” for Youth? Please provide a copy of definition with completed questionnaire. (TEGL 17-05)
Nevadaworks uses the definition of Certificate found in TEGL 17-05
Question 33. Is there a policy on when in the service delivery process that registration is to occur? Please provide a copy of the policy with completed questionnaire. (TEGL 17-05)
Question 34. Has the LWIB established a needs-related payments policy for its dislocated worker activities? Please provide copy of the policy with completed questionnaire. (WIA 134 (e)(3) and §663.815)
Question 35. How does the LWIB ensure that training is only being provided in a demand occupation by service providers? [§663.310(c) & SCP 1.11] How is this documented?
Training is only offered from approved trainer list verified in NJCOS record. Nevada WIA Eligible Training Providers.
Question 36. What safeguards are in place to ensure that WIA employment and training activities do not displace other employees? (§667.270)
Proposal evaluation and program contract.
Question 37. How does the LWIB ensure that training providers are reimbursing the One-Stop Operator/Service Provider for WIA funds used to underwrite the training until other sources of training grants are received? (§663.320 * SCP 1.10)
WIA funds are not used for training prior to knowledge regarding availability of other funds.
Question 38. How does the LWIB ensure that program operators/training providers are coordinating training funds available and are making funding arrangements with One-Stop Partners and other entities, if applicable?
Nevada Department of Employment, Training and Rehabilitation responsibility.
Question 39. How does the LWIB ensure that all service providers adhere to the record retention requirements? (§97.42, §95.53, NRS 239.080 & 378.255, NAC 239.710-720 & SCP 5.14)
Question 40. Has the LWIB established performance measures for each of its contractors? If yes, please provide current performance levels for each and information on last year’s performance, if applicable [§661.305(a)(5)].
Yes, State of Nevada negotiated performance requirements with the U. S. Department of Labor . All measures were met for program year 2013.
Question 41. Has the Board developed a process for determining when adult funds are limited?
Yes. Program Policies
Question 41. Has the Board developed a Priority of Service policy to be used when funding for adult intensive and training services are limited? If so, please attach a copy.
Yes. Priority for Workforce Investment Act intensive and training services will be given to those adults (18 years and older) who are low-income and/or recipients of public assistance.
Question 43. How does the LWIB ensure that no less than 30% of WIA youth funds will be used to provide youth activities to out-of-school youth. (SCP 2.4 & §664.320)
Youth funding is budgeted and contracted specifically for Out of School Youth at 40% of total youth funding.
Question 44. How does the LWIB ensure that at least 95% of youth enrolled are eligible, low-income youth and no more than 5% are eligible by other barriers to employment/education? (SCP 2.1, Section 129 (c) (5) and §664.220)
Prior approval required before enrollment of any 5% window clients.
Question 45. In addition to the service provider contract(s) listed below, please list any other WIA contract(s) for goods and services executed by the LWIB, provide a brief description of each and the method of procurement used for each one. (SCP 3.9 and §667.200)
Audit Services – Kohn & Company LLP (RFP), General Administrative Services – Washoe County (sole source).
Question 46. What entity(s) have been contracted to provide WIA program services? : a. Resource room(s); b. Case management activities; c. Core services; d. Intensive services; e. Youth services;
Question 47. Has the LWIB or its subcontractors purchased any non-expendable property with a unit acquisition cost of $5,000.00 or more using WIA funds? If yes, was prior written approval from WISS obtained in advance? If no, an explanation is required. (SCP 3.11)
Question 48. Has the LWIB disposed of any non-expendable WIA property with a unit acquisition cost of $5,000 or more ? If yes was prior written approval obtained in advance from WISS? If no, please explain. (SCP 3.11)
Question 49. Has the LWIB determined a minimum set of core services to be provided at the contracted provider offices? If so, what are they? [SCP 1.8, WIA 134(d)(2), §662.240]
Question 50. Has the LWIB determined a minimum set of intensive services to be provided by contracted providers and the One Stop Operatior? If so, what are they? (SCP Section 1.8, & §663.210)
Question 51. How does the LWIB ensure service providers have a working understanding regarding eligibility requirements for adult and dislocated workers, core, intensive and training services, as well as youth services? (§663.150, §663.110, §663.220, §§664.200, §663.310, WIAL 3-99).
Mandatory training has been provided to all program providers. WIA program guides are distributed, meetings are held to reinforce and assist in WIA program requirements, and technical assistance is provided, as required.
Question 52. Is there any customized training being provided? If yes, how is this being coordinated and by whom?
There is no question 53.
Question 54. Who is responsible for the eligibility determination/verification system for adults, dislocated workers, and youth? (SCP 1.6 & 2.1). What are the policies for these programs? How is eligibility determined?
Contractors are responsible for eligibility determination and verification for their programs – Nevadaworks monitors for compliance. Program Policies; Adult at-a-Glance; Dislocated Worker Eligibility At-a-Glance; Youth at-a-Glance
Question 55. How does the LWIB ensure that WIA funding for training is limited to clients who are unable to obtain grant assistance from other sources to pay for the costs of training or requires assistance beyond available funding? (§663.320(a)(1)(2) and SCP 1.10)
Reviewed during monitoring and recorded in NJCOS.
Question 56. How does the LWIB ensure that services provided and justifications for are documented? [§663.200, §663.310 and SCP 1.6]
Question 57. Who is responsible for compliance review of service providers? Please provide a copy of subrecipients’ most recent on-site monitoring review report(s) Please provide copies of all instruments (§667.410 (a) (1-3) & SCP 5.7) (26)
Assigned financial and program monitors from Nevadaworks Staff. On an annual basis, on-site monitoring is conducted for program and financial compliance.
Question 58. What training/technical assistance has been provided or is being planned for service providers [§667.410 (a) (3)?
Question 59. How is information presented in multiple media to accommodate cultural, language, learning style and disability differences? (29 CFR 37 & WIA 188)
Question 60. Have any discrimination complaints been filed against a service provider or the LWIB? If yes, briefly describe the complaint, action required and the current status of the proceedings. Was the lead state agency notified of the compliant in compliance with (SCP 4.3 & 4.4)?
Question 61. Is the designated Equal Opportunity Officer for the LWIB the same individual identified in the Local Plan and Methods of Administration? If no, has the lead state agency and subcontractors been notified of the change? (29 CFR 37.23)
Question 62. Have posters “Equal Opportunity is the Law” been distributed to all providers? If no, an explanation is required. (29 CFR §37.29, 37.30 & 37.32)
No. Each provider secures it’s own posters.
Question 63. Has the State of Nevada Fraud poster been distributed to all providers?
Question 64. What is the policy/process for reporting complaints, fraud, waste, abuse (667.630 & SCP 4.7)? Please provide a copy of the policy/procedure with the completed questionnaire.
Question 65. How does the LWIB ensure sites are accessible to individuals with disabilities? (§37.7 and SCP 4.2)
Question 66. How does the LWIB ensure all service providers follow the LWIB complaint processing procedure? (§37.77 & SCP 4.3)
Question 67. How does the LWIB ensure providers are requiring that clients receive and sign copies of the Equal Opportunity and Grievance policies and copies are contained in client’s files? (§37.30 – §37.32 & SCP 4.1)
Question 68. How does the LWIB ensure materials or program information distributed or broadcasted to the public, describing WIA program or client requirement include the following: “equal opportunity employer/program”; “auxiliary aids & services are available upon request to individuals with disabilities? [37.34(a) and SCP 4.1]
Question 69. How does the LWIB ensure subgrantees, service providers, training providers, contractors, etc. are in compliance with the equal opportunity and non-discrimination provisions of WIA (§37.28 & SCP 4.1)? What on-site monitoring pertaining to this question has been conducted?